Bug 103212 - Custom properties: Add and edit more authors of the document in File-Properties
Summary: Custom properties: Add and edit more authors of the document in File-Properties
Status: NEW
Alias: None
Product: LibreOffice
Classification: Unclassified
Component: LibreOffice (show other bugs)
(earliest affected)
Inherited From OOo
Hardware: All All
: medium enhancement
Assignee: Not Assigned
Depends on:
Blocks: File-Properties Options-Dialog-UserData
  Show dependency treegraph
Reported: 2016-10-14 10:13 UTC by Yann974
Modified: 2020-10-18 22:18 UTC (History)
6 users (show)

See Also:
Crash report or crash signature:


Note You need to log in before you can comment on or make changes to this bug.
Description Yann974 2016-10-14 10:13:15 UTC
In the "File > Properties" dialog, it is not possible to edit directly the information of the author of the document.
Which is very annoying for a document where there are several authors for example.
It is easily possible in MS-Word. That should be possible to edit this data, usually copied from the Tools > Options > LibreOffice > User Data > First/Last name/Initials.

That would be a great enhancement for, at least, scientists (papers with several authors).
Comment 1 Ákos 2016-10-14 13:11:35 UTC
Maybe it's an option when create a new document, to copy the author related information from Options panel, and after this step it can be edited from Properties panel.
Comment 2 Jean-Baptiste Faure 2017-02-21 13:12:03 UTC Comment hidden (obsolete)
Comment 3 Yann974 2017-02-22 19:06:30 UTC
(In reply to Jean-Baptiste Faure from comment #2)
> Did you try to use the tab Custom Properties in File > Properties dialog?
> You can add whatever the property name you want.
> Best regards. JBF

Yes... but that's not exactly what I could expect : the "author" meta-data still remains the "identity name" data, as you can see when there is a PDF export for example.
For me, a "true" solution would be the add of a "author(s)" field in "Properties > general" which shows first the "identity name" by default, then give the ability to the user to edit the field. This field should be the real "author(s)" meta-data.
Comment 4 sdc.blanco 2019-01-24 13:24:43 UTC
Version: (x64)
Build ID: 86daf60bf00efa86ad547e59e09d6bb77c699acb
CPU threads: 4; OS: Windows 10.0; UI render: GL; 
Locale: da-DK (da_DK); Calc: CL

I have encountered the same problem.

1.  Microsoft Word allows setting of an "Author" field in the Document Properties.
2.  It does not appear to be possible to edit this field in LibreOffice Writer 
    (i.e., I could not find a way).

Practical (problematic) consequence:

Observed behavior:

1.  Export a document to PDF.
       a.  The Author name (set in Microsoft Word) is shown in the PDF Document properties
       b.  The First/Last Name (set in LibreOffice User Data) is not shown.

2.  Expected behavior:   Either use User Data and/or allow possibility to edit the "Author" field that Microsoft Word creates
Comment 5 sdc.blanco 2020-10-07 00:25:09 UTC
1. User Name (Tools - Options - User Data - First / Last Name), Apply
2. Create a new document.
3. File - Properties, check "Apply User Data" 
4. Export PDF
5. In PDF reader, see that LO First  / Last Name appear in Author field of PDF File Properties.

So far, so good.  (This is partly what OP requested)

6. Change User Name in (Tools - Options - User Data - First / Last Name), Apply
7. Export PDF

Actual Result:  User name from Step 1 appears.
Expected Result: User name from Step 6.

Tested with:

Additional information.

1. The dc:creator field is set when a new document is created, after which, there is no possibility to edit after that.  See bug 137298

2. If dc:creator field was set (in some way), then no way to change (unless you save in .fodt, edit in .fodt, and re-save as .odt.)
Comment 6 Timur 2020-10-07 07:31:19 UTC Comment hidden (me-too)
Comment 7 Timur 2020-10-07 07:46:15 UTC
This bug is not well defined, to know exactly the solution. We have more issues:

1. edit directly the information of the author of the document - which was initial request but it's a subset of multiple authors (somehow opened bug 137298).

2. add and edit more authors - proposal was to add "Author" field in "Properties > General", but better is "Custom Properties" where multiple fields can be added and edited - or - "Description" in format "Author1;Author2", anyway to show first the "User Data > First/Last name/Initials" by default.

3. read and edit DOC/DOCX with multiple authors - which would be another bug that depends on having UI to add or edit multiple fields (now multiple authors are read as Created and new author is added in LO via Modified property, cannot be edited).

4. export multiple authors to PDF as "Author1;Author2" - should be possible because default value for author, even if not edited, should be User Data. 

This bug is about 2. 
MSO has both ways: it can add multiple authors via adding Author fields, which would be "File-Properties-Custom Properties" in LO - or - directly typing "Author1;Author2" in Author: fields in Summary in Properties (which is hidden in “Advanced Properties”), which would be "File-Properties-Description" in LO

I think it's better not to open new bug until we see what will happen here.
But let's also hear UX.
Comment 8 Heiko Tietze 2020-10-07 08:02:10 UTC
Same request in bug 126360 with a mockup and bug 105702 with a workaround. See also bug 90401 to reset the properties. 

In an nutshell: either we add controls below author like
Co-Author: [          ] + - (plus adds a similar line below, minus deletes the entry)
which has the drawback that the page might need a scrollbar in case of many co-authors. Alternatively we could add this to the custom properties but then we have multiple entries that makes it difficult to add one field to the document.